Office 365 has many business applications, features and benefits that many of its users are not aware. So here you can know about our must use features of Office 365.
A Microsoft user does not know how to use Office 365 to its full potential. Most of the users are bound to use the familiar applications without exploring different features, benefits and new updates that are available. We have collected some of the favorite Office 365 features and benefits that you need to be using. Here are the features that will improve your workflow, optimize your team, and streamline how you get things done.
Mobile Apps:
When you purchase Office 365, you can gain access to its mobile apps and browser apps. Download Microsoft Office 365 mobile app on your phone or tablet to access Office 365. By doing so, you will have access to all the Office 365 features and subscriptions on your mobile device. Thus you are able to use Word, Excel, PowerPoint, and OneNote without your PC.
Real-time Collaboration:
Office 365’s collaboration features can be used to interact with your team. A user can contribute or edit a particular document, spreadsheet, or presentation on the same version one user has already created and gets real-time changes. Each version is automatically saved, so you can revert to older version easily if needed. This ensures improved productivity by simpler collaboration between employees and departments.
Better Communication:
Office 365 feature can help you to communicate with your team members. All Office 365 application includes Skype integration. This means you can easily message, hold conference call (audio/visual) and meeting with team members anywhere in the world. You can collaborate and communicate regardless of distance and time difference.
Another Office 365 feature is Yammer which act as a social network for your organization. You can message the entire team by posting on your company ‘news feed’ and everyone will receive an email notification whenever there is a new post. In Yammer, you can create different channels for different purposes, so you don’t have to post to the entire company.
Avoid Email Attachments:
One of the Office 365 feature is to share links instead of files. Most of the people forget attachments while sending email. This feature will help you to email without forgetting the attachment.
For this, all you have to do is upload your file to Office 365’s cloud storage. Instead of attaching the document or file, you need to share or insert the link of the file on your cloud and then send email via Outlook or Outlook web app. Your email recipient has the ability to access, edit and update the file in real-time.
Office 365 Planner:
Office 365 Planner helps the team members to create plans, organize, assign tasks to other users, follow-up on to-dos, check the updates and share files through the dashboard. Also, team members can set up an email alerts for updates to the Planner.
Rapid Email Reply:
Enable Reading Pane in Outlook for quick reply to emails based on the subject line without opening the email. By using this Office 365 feature, you can preview and reply the email without leaving the main Outlook window.
Collaborate Anywhere Anytime:
If you have an internet connection, you can work from anywhere at any time. Since Office 365 is entirely cloud based, you can access to email, documents, contacts, and calendars from any location on any device. This accessibility helps in the collaboration among the employees.
Provide Secure Cloud Storage:
With Office 365, Microsoft takes all the responsibility for security and reliability. It has two-factor authentication which ensures the security of the files when anyone happens to get on your device. Your business is free to operate without any concern of security by using Office 365. Also by storing all your data on the cloud with Office 365 helps to reduce the cost of purchasing the hardware for the server room.
Easily Create Outlook Calendar Events:
In OneNote, you cannot transform tasks into due dates on your Outlook calendar quickly. With Office 365, you can simply configure OneNote items to become tasks in your calendar and then assign the tasks to the respective teammate, add a follow-up reminder or set a due date.
Self-Cleaning Smart Inbox:
Microsoft Office 365 Clutter feature helps to clean up your inbox fast. Set up mailbox rules to automatically list high priority messages first and to remove low priority messages to your clutter folder which has to be taken care later.
Single Sign-on:
Users can store their password in the system tray of their machine to avoid repeated sign in. The user logs in once and the details can be used for other apps. Thus, helping users to become more productive by not wasting time to type the account details again and again.
Get Organized:
Email, calendar and contacts are synchronized with Office 365. If you update a contact on your mobile phone, it will get automatically updated on all your devices. Also you can save a document on your PC and continue working on it by using your Smartphone or tablet.
PDF Conversion & Editing:
PDFs has become more popular and every business uses it on a regular basis. The latest version of Office 365 helps the users to easily edit and convert PDFs directly within Office 365. In order to edit a PDF, all you have to do is to convert it into a Word document or you can simply save a Word document as a PDF.
Some of the other new Office 365 feature updates are:
Office 365 has incredible features and benefits to improve productivity at your office. All you have to do is to know what you are doing and using it to its full capabilities. Also make sure you always backup Office 365 with a cloud-to-cloud backup and recovery software.
